Labor Time Tracker

Must needed features of an employee time tracker, without these features, your time tracker will be nothing.

Security Features:

Security plays a vital part in every time tracker. So see that whether your system has these security functions,

1. Login Security: Settings prevent employees from punching from home.
2. IP Login Security: Identifies network location and validates login.
3. Cookie Login Security: Identifies specific computer and validates login.
4. Caller ID Login Security: Identifies specific telephone and validates login.
5. Delete Manager: Allows admin to restore deleted records.
6. Supervisor Access Rights: Four levels of rights including Edit or View Only.
7. Secure Clock Settings: Clock cannot be tampered, it resides on our servers.
8. Database Encryption: Protects data with extremely high internal security.
9. Secure Data Center: Servers located in high security data centers.

Time Schedule Management Feature:

Time scheduling – this is the main reason for buying time tracker. So make sure these all top features are available to you. This is going to be heat of the system,

1. Over Midnight: Accommodates shifts that work thru midnight.
2. Rounding: Rounds punches to nearest minute, 10th or quarter hour.
3. IN/OUT Rounding: Separate rules both IN and OUT punches.
4. Overtime: Calculates two levels Worldwide.
5. Schedule: Start/end times determine late IN and early OUT punches.
6. IN Zone: Rounds first IN punch to department start time.
7. OUT Zone: Rounds last OUT punch to department end time.
8. Lockout: Prevents employee from punching outside schedule.
9. Lunch Deduction: Automatically deducts lunch minutes from a timecard.
10. Paid Break: Time tracker should add payable break minutes the system.

General Features:

Your system can be technical sound, but it should be user friendly to reach everyone,

1. Optimized for Web: Built for the Web from the ground up, blazingly fast,
2. Scaleable: Accounts may have from 1 to 10,000+ employees,
3. Group Organization: Group feature accommodates multiple entities and or locations,
4. Easy to Learn: Intuitive, does not require manual or costly training,
5. Access Restrictions: Access levels for supervisors. Login security for employees, Reliable: Redundant network architecture, systems and backup,
6. Daylight Savings: Automatically adjusts for daylight savings time,
7. Time Zones: Supports all US and International time zones,
8. Time Accuracy: System clock synchronized with authorative government servers,
9. Approval Process: Supervisor can approve timecards/timesheets.

Administrators can easily add company holidays to all employee timesheets software or just full-time employees using the Bulk Changes feature. Just sign in to ClickTime, go the Company tab and click on the Advanced option. Then click the “Add time entries to timesheets” link in the Bulk Changes section and follow these steps:

1. Select the date (e.g. December 25, 2008)
2. Select “Company Holiday” (or your company’s appropriate leave type) as the type of time off.
3. Enter “8″ for the number of hours.
4. Select the condition “Add time to each person’s timesheet only if no similar time entry exists on the specified date” in case some of your employees are ahead of you on doing this.
5. Specify all or individual employees (you may be able to pick full-time employees using the Employment Type option).
6. Click the “save” button.
7. Click “OK” to confirm you want to add the holiday time.

Then just repeat these steps for each date your company is on holiday (New Year’s, etc.).

If you don’t see the option to add Time Off after clicking the “Add time entries to timesheets” link, contact support for help adding the free Time Off feature to your account. Hopefully the rest of your holiday plans will go as smoothly as updating your online timesheets.

These were the few of the extra features of the reports generated by our Labor Time Tracker.

Payroll Summary

Total hours worked each pay period.

Gross Pay Summary

Total gross pay calculation each pay period.

Dept Transfer Summary

Total hours worked per department each pay period.

Who’s IN

Shows who’s in, where they punched from, and late punches.

Who’s OUT

Shows who’s out, where they went, and when they will be back.

Archive

Save timecards or online timesheets. Easy retrieval.

On the next blog we will came up with some other extra features of labor time tracker. So, don’t miss the next blog.